Learn Clew

I'm a new Clew…

I'm a new Clew staff member

Clew is where staff keep the curriculum map, courses, exams, people and clinical requirements up to date, so the thread for every standard is accurate for faculty, students and accreditation.

Your first steps

1
Start at the Overview
The Overview shows framework coverage (taught, assessed, practised), unmapped standards, evaluations awaiting grading, clinical procedures and a clinical-sciences summary.
Overview →
2
Load and tag courses
Upload the course list as CSV or add courses by hand. Tag each course with the standards and competencies it covers, with emphasis (Introduced / Reinforced / Mastered) and hours; itemise sessions for exact hours.
Courses →
3
Import exam results
Upload an ExamSoft export or sync through the API. ExamSoft categories map to tags so each item threads to its standard; add mappings for categories that don't match.
Exams & ExamSoft →
4
Check the curriculum map
The map is a tag × course heat map for any framework. Switch between hours, exam items and sim/clinic experiences, and turn on “Show gaps only”.
Curriculum map →

Things you'll do often

People, cohorts and clinic groups

Add students, faculty and staff, assign cohorts and clinic groups, and set each person's title.

People & cohorts →

Clinical procedure requirements

Set the procedures students must complete: name, discipline, the CDT codes that count, the required number of units, the usual rubric and the standards each evidences. The report shows who's on track.

Edit requirements →

Canvas

Link Clew courses to Canvas courses, sync graded Canvas work into the assessment layer, and map Canvas outcomes or assignment groups to tags.

Canvas LMS →

Good to know

What you can see depends on the permissions administrators grant your group in Settings.
Re-uploading a CSV updates existing records rather than duplicating them.

Common questions

How do I send a score to the Canvas gradebook?

If the rubric sends scores to Canvas, leave “Send this score to the Canvas gradebook” ticked when grading. After grading, the evaluation's Canvas gradebook box shows whether it arrived, with Send or Retry. Rubric owners turn this on in the rubric builder; the course must be linked on the Canvas LMS page.

How do I add or tag courses?

In Courses, upload a CSV or add a course, then tag it with standards and competencies, emphasis (I/R/M) and hours. Itemised sessions give exact hours.

How do I import ExamSoft results?

In Exams & ExamSoft, upload an ExamSoft export (one row per student per item, with categories) or set up the API sync. Map any categories that don't match a tag.

How do I find gaps in the curriculum?

Open the Curriculum map, choose a framework and tick “Show gaps only”. The Overview also lists unmapped standards per framework.

Can I open Clew from Canvas?

Yes, once an administrator registers Canvas on the Canvas LMS page. Clew then appears in Canvas's course, account and user navigation and signs you in with your school email.

Someone left the program. What do I do?

Open People, click their name and choose Turn off sign-in. They can no longer sign in, and their records stay. Deleting a student permanently is on the same page, for records-retention requests only.

Why was I signed out?

For privacy, Clew signs you out after 30 minutes without activity and 12 hours after you sign in. Sign in again with your school account.

Is patient information stored?

Clew is designed not to hold PHI: use the clinic's de-identified encounter number for patient references, never names or other identifiers.

Words you'll see in Clew

Thread: Everywhere a standard or competency shows up across the program — courses and hours, exam items, simulation, patient care, CAPs and clinical procedures.
Tag: A standard, competency, EPA or keyword that courses, exam items, rubric criteria and procedures are linked to, so their evidence threads together.
Framework: A set of tags: CODA standards, ADEA competencies, the program's own competencies or EPAs, or a keyword list.
Rubric: A grade sheet: performance levels, weighted criteria and a pass threshold. Used for simulation and clinic evaluations, practical exams and CAPs.
Self-assessment: The student's own ratings on the rubric, routed to faculty, who grade beside them.
CAP: Clinical Assessment of Proficiency — a high-stakes clinical assessment on a CAP rubric, challenged after the required number of qualifying patient experiences.
Critical error: A rubric level for unsafe or irreversible errors. By default any critical error fails the evaluation; a rubric can be set to record it without failing.
Entrustment rating: An optional 1–5 rating at the end of clinic rubrics (Ottawa / O-SCORE): 1 “I had to do it” to 5 “I didn't need to be there”. Reported separately from the score.
Calibration (test teeth): Faculty grade typodont test teeth against a reference grade before grading students on rubrics that require it; it's renewed every six months by default.
Dual / blinded grading: Two faculty grade independently. On blinded simulation practicals, students label their typodont box with a candidate code; graders take a box by its code (or draw one at random) and see only the code.
Calibration limit: How far apart two graders' scores can be (10 points by default) before both regrade or the result is flagged.
Clinical requirement: A procedure students must complete a set number of (teeth, quadrants, arches…). Recorded with the self-assessment, counted when faculty grade it.
Emphasis (I/R/M): How a course treats a tag: Introduced, Reinforced or Mastered.
EPA: Entrustable Professional Activity — an alternative to competency statements as a program's outcomes.